The Project Bid is Advertised by Public Notice in the Newspaper on 2 Successive Weekends

Project Bid Documents are Posted at Plan Rooms and Available at the Prime Consultants Office (Architect or Engineer)

The District will utilize a combination of Competitive Bid, Competitive Sealed Proposal (Primary Method) and Construction Manager at Risk Bid Delivery Methods

Bid Documents will specify the Date, Time and Place the Bids are to Be “Publicly Opened”

• Bids are Submitted for Each Project by a General or Prime Contractor with Bonding
• The Bid includes a Listing of Proposed Subcontractors by Division of Work
• Subcontractors and/or Suppliers and Manufactures must Submit Bids to the General
• Contractor ON or PRIOR to Bid Day for their Consideration
• General Contractors will Assess the Subcontractors and Suppliers/Manufacturers by:
• Cost, Experience, and Reputation as well as Compliance with the Contract Documents and
• Exclusions when Evaluating them for Possible inclusion in their Bid to the District

The Bid Documents Typically Characterize a Brand Name or Model Number as a Method of Establishing a Standard of Quality for a Particular Bid Item. Unless the Bid Item is Specified as a “Sole Source”, other Manufacturers or Vendors that Satisfy the “Or Equal” Standard Can Submit a Bid for Consideration by the General Contractor. Typically the District will Specify more than One Manufacturer or Vendor per Bid Item to Generate Fair and Open Competition.

A Pre-Proposal Conference is Conducted as Part of All Bids. This Conference is Identified in the Public Advertisement and Held 2 to 3 Weeks Prior to the Planned Bid Opening. The Conference is a Forum to Discuss the Project Plans and Specifications and Address Questions.

Bids and/or Proposals are Evaluated Utilizing the “Best Value” Method

Factors Typically Considered include:

• Total Project Cost from the General Contractor
• Experience and Reputation of the General Contractor
• General Contractors Past Performance with the District or other Owners
• Experience, Reputation and Overall Quality of the Subcontractor Team
• The General Contractors Project Management Team and Construction Plan

Bids and/or Proposals are Evaluated by the District Staff, Architect and Engineer

Final Recommendation for Bid Award is Presented to the Superintendent of Schools and the Board of Trustees

The District is a Tax Exempt Entity. A Tax Exemption Certificate can be Provided upon Request.

The District DOES NOT Discriminate on the Basis of Race, Gender, Religion, Age or National Origin and is an Equal Opportunity Employer

The District publishes a Prevailing Wage Rate as part of the Bid Documents. All contractors are required to adhere to the specified Prevailing Wage.

Please select from the Adobe Acrobat PDF Fillable Forms below.

• Agreement Between Architect of Record and Contractor for Transfer of Computer-Aided Drafting (CAD) Files on Electronic Media
• Appendix B: Contractor's Asbestos-Free Affidavit
• Appendix C: Certification of Criminal History Record Information - Review by General Contractor
• Appendix D: Certification of Criminal History Record Information - Review by Subcontractor
• Conflict of Interest Questionnaire
• Exhibit A: North East ISD Trench Excavation Notification Form
• Exhibit B: Request for Proposal or Scope Change Authorization Form
• Felony Conviction Notification
• Field Order Form - Digital Signature | Regular Signature
• Hold Harmless Agreement
• NEISD Substitution Request Form
• NEISD Mock-Up Wall Inspection Checklist
• Outage Request