How to Search for Approved Vendors

The Department of Procurement requires all purchase orders to include a bid number.  When ordering from a vendor from whom we do not receive processing, please make sure the vendor is on the bid list.

How to Search for NEISD Bids

1. Go to Purchasing Tips/Vendor Lists –  Location: neisd.net > Departments > Procurement/ECommerce > Purchasing > Purchasing Tips/Vendor List. (Must be logged into MyNEISD.)
2. Click on VENDOR BID LIST/PO Code List
3. Search for specific vendor by Using "CTRL F" on keyboard.
4. If the vendor is approved by NEISD, it should be highlighted and listed next to a bid number.  See example below:

*If the vendor is not found on this list, there are two (2) other places to look for this information.

How to Search Purchasing Cooperatives:

North East ISD also has purchasing agreements with Purchasing Cooperatives. Procurement accepts bids/proposals from these cooperatives when the vendor is not on the Bid List.

1. Go to Purchasing Tips/Vendor Lists –  Location: neisd.net > Departments > Procurement/ECommerce > Purchasing > Purchasing Tips/Vendor List. (Must be logged into MyNEISD.)
2. Look for and click on:  COOPERATIVE PURCHASING VENDORS LIST
3. Internet Links to the cooperatives and Instructions for Accessing the Vendors will be found on the list of Purchasing Cooperatives.
4. Click on the internet link and follow the instructions to search for the vendor.

All of the cooperatives are acceptable, however, it is suggested that ESC-20, DIR, TCPN and BUYBOARD be accessed first.

Sole Source Vendors

Definition of a Sole Source Vendor: the only vendor that sells a specific product.
Example of a sole source product: Gale Databases – Gale databases are sold only through Gale Cengage.
Example of a non-sole source product:  3M Tattle Tape – 3M Tattle Tape can be purchased through multiple vendors.

The following comment must be added to your purchase order when using a Sole Source vendor:

Sole Source Vendor – NO BID FOUND

A Cataloging Committee was formed in the Spring of 2013.  The committee is comprised of librarians from all levels, the Library Systems Coordinator, the Library Director, and led by the Library Processing Coordinator.  The committee oversees all cataloging and processing specifications, and any changes to the specifications must be approved by the committee

Vendors from whom we accept processing:

• 01 Perma Bound
• 03 Follett
• 04 Garrett
• 05 Bound to Stay Bound
• 07 Mackin
• 09 Davidson Titles
• 11 Junior Library Guild
• 12 Capstone
• 13 Delaney Educational
• 14 Children's Plus
• 15 DLB
• 16 Sebco
• 17 ABDO
• 19 Penworthy

00 • 77 • 95 • 99 represent locally processed items

18 - Thorndike Press/Cengage - We receive Marc Records & Barcodes, but unattached

NEISD barcode sequences are set up as follows:

50 (first two numbers) = the district

XXX (next three numbers) = the school’s org number

XX (next two numbers) = the vendor’s code

50-124-05-8912345  an item for Woodstone Elementary from Bound to Stay Bound

If you mistakenly receive an item directly from the vendor, please call the Library Processing Bookkeeper

Current Processing Specifications have been approved by the Cataloging Committee. 

Last revised 09/2017.