POSTED DECEMBER 2023
As we approach the end of calendar year 2023, the Payroll Department would like to remind you of the following items.
ADDRESS UPDATES:
The District often mails important information to your home. If your address has changed, please update your information in Employee Space no later than Dec. 15, 2023 to avoid any delays.
FORM W-4, EMPLOYEE’S WITHHOLDING CERTIFICATE:
You may submit a Form W-4 at any time of the year in accordance with the payroll deadlines for each pay day. The Internal Revenue Service (IRS) has created a YouTube Video titled “Do I Need to Fill Out a New W-4?”, which is available in English and Spanish at the following links.
W-4 Video: English / W-4 Video: Spanish
To review or update Form W-4, log in to Employee Center and follow the instructions included in the following link: View/Change W4 Form.
To ensure that you have the right amount of tax withheld from your paycheck, the IRS encourages everyone to use their Tax Withholding Estimator to perform a “paycheck checkup.” The estimator is located on the IRS website at www.irs.gov/individuals/tax-withholding-estimator.
FORM W-2, WAGE AND TAX STATEMENT:
The District is required to furnish all employees with the 2023 Form W-2 no later than Jan. 31, 2024. Due to the complexity of the calculations and verification process, the Payroll department cannot provide an exact date of when the W-2s will be distributed to employees. We are working diligently to complete the W-2s as soon as possible in January.
OFFICE CLOSURE:
In observance of the upcoming holidays, the Payroll department will be closed Dec. 18, 2023 through Jan. 1, 2024.
PAY DATES:
Please refer to the Payroll Holiday Deadline memo that was emailed to all employees and is posted on the Payroll website. It contains information on pay dates and deadlines to update your address and direct deposit information to ensure you will be paid timely in December.
