CTJ NHS Bylaws
Bylaws of the Claudia Taylor Johnson High School Chapter of the National Honor Society
Article I - Name and Purpose
- The name of this organization shall be the Claudia Taylor Johnson High School Chapter of the National Honor Society.
- The purpose of this organization shall be to create an enthusiasm for scholarship, to stimulate a desire to render service, to promote worthy leadership, and to encourage the development of character in the student members.
- The Claudia Taylor Johnson High School Chapter of the National Honor Society shall be under the sponsorship and supervision of the National Association of Secondary School Principals (NASSP).
Article II - Membership
- Membership in this chapter shall be known as active, honorary, and graduate. Active members become graduate members at graduation. Graduate and honorary members have no voice or vote in chapter affairs.
- Membership in the Claudia Taylor Johnson High School Chapter of the National Honor Society is an honor and privilege bestowed upon a student, not a right. Selection for membership is by a five member Faculty Council and is based on the four NHS pillars of outstanding scholarship, character, leadership, and service. Once selected, members shall have the opportunity and responsibility to continue to demonstrate these qualities.
- An active member is one who:
maintains the four pillars of the society—character, leadership, scholarship, and service;
2. completes ten individual service hours per semester, 20 hours for the year;
3. completes two group service projects per year;
4. attends all meetings and NHS activities;
5. maintains a minimum cumulative unweighted GPA of 90% or higher.
- paid his or her annual dues for this chapter.
- Candidates eligible for election to this chapter must be members of the junior or senior class.
- To be eligible for selection to membership in this chapter, the candidate must have been in attendance equivalent to one full semester (18 weeks) at Claudia Taylor Johnson High School, except in the case of students transferring from another NEISD school, in which case this requirement may be waived.
- Candidates eligible for selection to the chapter shall have a minimum cumulative unweighted GPA of 90% or higher. Grades for qualification for induction into the National Honor Society and to retain membership will be unweighted for advance placement and honors courses.
- Upon meeting the grade level, attendance, and GPA standard requirements, candidates shall then be considered based on their service, leadership, and character and must display an ongoing participation in school and community activities.
- Candidates become members-elect when selected, and become official members only when inducted at a special induction ceremony. At the ceremony, members shall be given a membership certificate. NHS members-elect shall be held to the same high standards as official members.
- Members will be selected annually by a defined process and may be dismissed from the group for specified reasons in conflict with the principles of the National Honor Society or with the Bylaws.
- Selection for membership shall be carried out according to procedures laid down in the national constitution and outlined in Article III: Selection of Members.
- Members who are seniors in good standing are eligible to be nominated by their chapter to compete in the National Honor Society Scholarship Program. Seniors must apply for the scholarship as outlined by the NASSP.
- Members who resign or are dismissed are never again eligible for membership or its benefits. (see Article IV: Discipline and Dismissal)
Article III - Selection of Members
- The selection of members to this chapter shall be by a majority vote of the Faculty Council consisting of five faculty members appointed by the principal. The chapter adviser shall be the sixth, nonvoting, ex officio member of the Faculty Council.
Prior to selection, the following shall occur:
- Students’ academic records shall be reviewed to determine scholastic eligibility.
- Students who are eligible scholastically (“candidates”) shall be notified and asked to complete and submit the Student Activity Information Form for further consideration for selection. This will be a “fillable” form available on the Johnson NHS website and must be printed upon completion, all necessary signatures acquired, and submitted to the NHS adviser for final review by the Faculty Council. The candidates shall provide the necessary information regarding his or her school and community activities, leadership, work experience, and awards/honors received.
- The faculty staff at Claudia Taylor Johnson High School shall be requested to evaluate candidates determined to be scholastically eligible using the official evaluation form provided by the chapter adviser. Faculty members of Claudia Taylor Johnson High School will be asked to submit comments regarding students’ qualifications for membership for any rating below a 3. All comments will be confidential for Faculty Council use only. To be considered, comments must be submitted in writing to the adviser.
- The Faculty Council shall review the Student Activity Information Form and faculty evaluations in order to determine membership. The final selection of members to this chapter shall be by a majority vote of the Faculty Council consisting of representative faculty members from the core disciplines as well as elective classes. The chapter adviser(s) shall be nonvoting member(s) of the Faculty Council.
- The selection of new active members shall be held once a year during the first semester of the school year.
- Candidates become members when inducted at a special ceremony.
- There will be one induction ceremony per year held in the first semester for juniors, as well as, for first-time eligible seniors at Johnson. By national guidelines, Chapter Selection Procedures and timelines for each selection period shall be posted in advance of the selection period on the chapter’s website, and Student Activity Information Forms will be posted on the Johnson NHS website, to be printed by the student.
- First-time eligible Seniors at Johnson High School may be selected in the fall as new members and their official induction will take place in the first semester along with the other student inductees.
- Once selected and inducted, all members are expected to maintain the standards by which they were selected and maintain all obligations of membership with full understanding of the National Honor Society and agreement to the standards of the Claudia Taylor Johnson High School Chapter.
- An active member of the National Honor Society who transfers out of Claudia Taylor Johnson High School will be given a letter indicating the status of his or her membership and signed by the principal or chapter adviser upon request of the member.
- An active member of the National Honor Society who transfers into Claudia Taylor Johnson High School from another school and brings either a letter from the principal or chapter adviser or a copy of his/her NHS Certificate or membership card to Claudia Taylor Johnson’s NHS adviser will be automatically accepted for membership in this chapter.
- The Faculty Council shall grant to the transferring member one semester to attain the membership requirements of the new chapter’s standards and GPA, thereafter, this member must maintain those requirements for this chapter in order to retain his or her membership.
- If the transfer student does not meet the grade point average (GPA) requirement for the Claudia Taylor Johnson High School Chapter, the student will have the same probationary rights as other members.
- Students who qualify in grades 11 and 12 by having obtained a cumulative unweighted GPA of 90 percent or higher (based on their performance at the end of spring semester of their previous year) will be asked to provide information to the adviser(s) and Faculty Council regarding school and community activities and leadership involvement.
- Consideration for selection will be based upon the four pillars of NHS: Scholarship, Service, Character, and Leadership:
- Scholarship considerations for membership in the Claudia Taylor Johnson High School Chapter of the National Honor Society shall be based upon the cumulative unweighted 90% GPA.
- Service considerations for membership in the Claudia Taylor Johnson High School Chapter of the National Honor Society will be based upon the supposition that a student who serves:
- shows courtesy by assisting visitors, teachers, and students;
- works well with others and is willing to take on difficult responsibilities;
- volunteers and provides dependable and well-organized assistance;
- cheerfully and enthusiastically renders requested service to the school.
- Character considerations for membership in the Claudia Taylor Johnson High School Chapter of the National Honor Society will be based upon a student who:
- takes criticism willingly and accepts recommendations graciously;
- upholds principles of morality and ethics;
- is a law abiding citizen;
- respects diversity;
- treats others with dignity and respect;
- learns from his or her mistakes and from witnessing the mistakes of others.
- Leadership considerations for membership in the Claudia Taylor Johnson High School Chapter of the National Honor Society will be based on a student who:
- is resourceful in proposing new solutions to problems, applying principles and making suggestions;
- demonstrates initiative in promoting school activities;
- is able to delegate responsibilities;
- is a leader in the classroom, at work, and in other school or community activities;
- Inspired positive behavior in others.
- Students not selected for membership are still eligible for consideration each time a selection process occurs as long as the candidate still has a grade point average of 90 percent or higher. The complete process will be repeated each time.
Article IV – Discipline and Dismissal
- Any member who falls below the standards of scholarship, leadership, character, or service may be considered for dismissal from the Claudia Taylor Johnson High School Chapter of the National Honor Society. A member of the National Honor Society is expected to maintain his or her academic standing and take an active role in service and leadership to his or her school or community.
- Membership will be maintained by sustaining the terms of membership as outlined in the National Honor Society handbook and the chapter bylaws as follows:
- A cumulative unweighted GPA of 90 percent or higher must be maintained. If a student’s GPA drops below a 90 percent at any given semester, the student will be given a written warning and considered on probation for one semester to bring the average up to the required 90 percent.
- If the GPA remains below a 90 percent at the end of the warning period, the student may be dismissed from the chapter.
- Grades will be checked at the end of the first quarter of each semester and warnings will be issued; official grade check will occur at the end of the semester.
- Membership will be maintained by sustaining the terms of membership as outlined in the National Honor Society handbook and the chapter bylaws as follows:
- Offenders of the school conduct code (such as use of profanity, failure to comply, unexcused absence, excessive tardiness, ISS, etc.) will receive written warning notification. A conference may be requested by either party (Faculty Council, student or parent). If the member is involved in another violation of the school conduct code, the member may be considered for dismissal.
- Terms related to Membership in good standing apply to maintaining membership.
- Flagrant violation of criminal law or school regulations can result in dismissal of a member. These violations include, but are not limited to: DWI, stealing, assault/fighting, destruction of property, cheating, truancy, smoking, or possession, selling, or being under the influence of drugs or alcohol at school or school-related activities.
- There must be documented parent contact on file for any of the violations listed above, in addition to a documented review by a school administrator.
- Members are expected to attend all meetings. The “strike-out” policy shall be enforced as follows:
- A member is considered to be on his or her “first strike” after two unexcused absences.
- After three unexcused absences, a member is considered to be on his or her “second strike.” Following the “second strike,” the member in question shall receive a letter of warning.
- A member’s “third strike” will follow a fourth unexcused absence and shall result in the member’s dismissal from the National Honor Society.
- A member may choose to appeal his or her dismissal. He or she must notify the adviser of his or her decision within one week to appeal.
- All members are expected to participate in one group project per semester (2 group projects for the year) and obtain no less than 10 hours of service per semester (20 per year), dedicated to NHS beginning at the start of School (August) until the end of School (May).
- Students must participate in chapter projects and activities in order to maintain membership.
- Each semester members must complete a minimum of 10 hours of community service, 3 of which must be served through projects participated in through the National Honor Society.
- A member who has the possibility of being dismissed for one of the above reasons may appeal the decision to the Faculty Council.
- In all cases of pending dismissal:
- The member will receive written notification indicating the reason for possible dismissal from the adviser or Faculty Council. The member and adviser will discuss the written notification in a conference. Situations that involve flagrant violations of school rules or the law can warrant disciplinary action without a written warning although a hearing must still be held.
- The member will be given the opportunity to respond to the charge against him or her at a hearing before the Faculty Council prior to the vote on dismissal. The Faculty Council will then vote on whether to dismiss. A majority vote of the Faculty Council is needed to dismiss any member.
- The results of the Faculty Council vote will be reviewed by the principal and then, if confirmed, expressed in a letter sent to the student, parents, and principal. Dismissed members must surrender any membership emblems to the adviser.
- The Faculty Council decision may be appealed to the principal and afterwards through the school district discipline policy.
- When a student is dismissed or resigns, he or she is no longer a member and may not be reconsidered for membership in the National Honor Society. “Dismissed” will be noted on record.
- In lieu of dismissal, the Faculty Council may impose disciplinary sanctions upon a member as deemed appropriate.
Article V - Officers
- The officers of this chapter shall include a President, Vice President, Secretary, Treasurer, and Historian.
- Officers will be selected through an interview process at the end of each school year. Selelected officers will hold office during their senior year.
- All active members are eligible to run for a position as an officer. All active members of the chapter are eligible to vote.
- Each nominee will describe his or her qualifications as to why he or she should be elected as an officer.
- Candidates will sign up for an interview during the last meeting of the school year.
- It shall be the duty of the president (1st chairperson) to preside at the meetings for this chapter.
- The duties of the 1st chairperson are as follows: establish an agenda for each meeting, conduct the regular and special meetings of the society chapter, attend all functions of the chapter, organize the induction ceremony of the chapter, and supervise the performance of other officers.
- The vice president (2nd chairperson) shall preside in the absence of the president and oversee all service projects.
- The duties of the 2nd chairperson are to support the efforts of the president and to serve as 1st chair in the president’s absence.
- The secretaries (3rd and 4th chairpersons) shall keep the minutes of meetings and be responsible for all official chapter correspondence.
- The duties of the secretaries are as follows: make an accurate record of the society’s regular and special meetings, record of all attendance at all meetings, signup sheets for events, organize the records of the meetings, provide written and electronic communications to other organizations and individuals when directed to by the 1st chairperson or faculty adviser.
- The treasurer (5th chairperson), assisted by the adviser(s), shall keep an accurate record of chapter expenses, dues, receipts, disbursements, profits, and all other financial transactions of the chapter in accordance with school regulations.
- The 5th chairperson shall fill the chair of the secretary in his or her absence and oversee all service projects.
- The duties of the treasurer are as follows: keep an accurate record of the chapter’s accounts, make deposits and withdrawals of moneys at the direction of the adviser(s), report to the society on the status of chapter accounts at regular meetings, and collect receipts from all members for moneys spent and collected.
- The historian (6th chairperson) shall fill the chair of the treasurer in his or her absence and oversee all service projects.
- The duties of the historian are as follows: record and keep a scrapbook of all events, services, and occasions held by this chapter. This will include writing articles for any events sponsored by this chapter and taking pictures at those events. It is his or her duty to provide information for future National Honor Society Members of the Claudia Taylor Johnson High School Chapter.
- An officer who fails to meet the condition of office may be asked by the adviser(s) to resign. Officers must be aware of the responsibilities to uphold the requirements of membership at all times. The explicit duties of the officers will be attached yearly to the bylaws.
- The Faculty Council has the sole authority to remove an officer from his or her position, or expel a member from the chapter. Causes for removal and/or expulsion include, but are not limited to, failure to perform required duties, failure to maintain the standards establish for induction, failure to earn enough participation points, conduct that impugns the reputation of the National Honor Society or Claudia Taylor Johnson High School.
- If an officer’s position becomes vacant before the end of the school year, the adviser will notify the members at the next meeting. The order of succession will be applied afterwards; nominations will be opened for interested candidates to fill empty positions. At the following meeting members will vote to fill the vacancy using the procedure described above in Article V, Section 3.
Article VI – Executive Committee
- The executive committee shall consist of the faculty adviser(s) and the chapter officers.
- The executive committee shall have general charge of the meetings and the business of the chapter, but any action by the executive committee is subject to the review of the chapter members.
Article VII - Meetings
- Meetings of the Claudia Taylor Johnson High School Chapter will be held monthly.
- Meeting times will be scheduled in a manner such that a member can opt to attend either a morning or an afternoon meeting. Additional meetings may be scheduled as deemed necessary by the officers and adviser(s).
- No chapter business shall be in conflict with the National Honor Society Constitution, school regulations, local, or federal law.
- Attendance at monthly meetings is mandatory. All chapter members are expected to attend all regularly scheduled chapter meetings.
- Excused absences will include but may not be limited to the following: absence from school on that day, whether it is due to a medical reason, school-sponsored trip, or family trip/emergency, or by a written note from a staff member. All absences must be cleared with one of the advisers beforehand, otherwise the absence will be considered unexcused.
- After three unexcused absences, members will receive a written warning. After five unexcused absences a meeting with the Executive Board will take place, and dismissal will be considered at that time.
- Any member who falls below the standards of scholarship, leadership, character, or service may be dismissed from the Claudia Taylor Johnson High School Chapter of the National Honor Society.
Article VIII - Activities
- The chapter shall carry out at least two service projects annually.
- All members shall regularly participate in these projects.
- These projects shall have the following characteristics: fulfill a need within the school or community; have the support of the administration and the faculty; be appropriate and educationally defensible; and be well planned, organized, and executed..
- Each member shall have the responsibility for choosing and participating in an individual service project that reflects his or her particular talents and interests and as approved by the chapter adviser(s). This is in addition to the chapter projects to which all members contribute.
- A total of at least 10 individual service hours per semester must be completed by each member.
- The chapter shall publicize its projects in a positive manner.
Article IX – Emblem
- Each member of this chapter who is in good standing with regard to the membership standards and member obligations shall have the privilege of wearing the emblem adopted by the National Honor Society.
- Any member who withdraws, resigns, or is dismissed from the chapter shall return the emblem to the chapter. (The chapter will reimburse NHS expenses incurred by the student).
- Chapter members who are seniors in good standing shall be granted the privilege of wearing the collar-style stole bearing the National Honor Society insignia at graduation.
The purchase of this stole shall incur an additional expense to each member, and is therefore, optional.
Article X - Scholarship Nomination Procedures
- The faculty council will meet to discuss nomination of two seniors who exhibit outstanding scholarship, leadership, service, and character to compete in the National Honor Society Scholarship Awards Program.
- Each nominee will complete the Scholarship Selection Questionnaire.
- Nominees are also expected to write an essay on a topic assigned by the Scholarship Board.
- Teacher recommendations and the principal’s evaluation of the student are another part of the application.
Article XI – Powers
- The chapter adviser is given the authority to supervise the administration of the chapter activities, as delegated by the school principal.
- The principal shall reserve the right to approve all activities and decisions of the chapter.
- These bylaws are designed to amplify provisions of the national constitution and cannot contradict any components thereof. The chapter is obligated to adhere to the provisions of the national constitution in all activities it undertakes.
Article XII - Amendments
- The adviser (s) and Faculty Council shall review the bylaws once annually to ensure that they are still suitable for chapter business.
- Bylaws may be amended at any time by the majority of the Faculty Council. To amend the bylaws, two-thirds of the chapter must vote in favor of the amendment. The exceptions are Articles III and IV (selection and discipline), which are developed by the Faculty Council with the approval of the principal.
- All members will be informed of the bylaws and be responsible for upholding these in accordance with the National Honor Society rules. Copies are available from the adviser(s) upon request.
- Bylaws and amendments must be consistent with the constitution of the National Honor Society.
Date: September 2016 latest revision