North East ISD - Facility Rentals Homepage
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|NOTICE: THE FACILITY RESERVATIONS OFFICE (FRO) IS AUTHORIZED TO RECEIVE FACILITY USAGE REQUESTS FOR THE 2015 - 2016 SCHOOL YEAR BEGINNING NO EARLIER THAN FRIDAY, JULY 31, 2015 AT 12:01 AM. IF THE FRO RECEIVES ANY REQUESTS BEFORE THIS AUTHORIZED DATE/TIMEFRAME, THE REQUEST WILL NOT, UNFORTUNATELY, BE PROCESSED AND BE RETURNED TO THE REQUESTOR FOR RESUBMISSION. THANK YOU FOR ATTENTION AND CONTINUED COOPERATION. ALSO, THANK YOU, IN ADVANCE, FOR CONSIDERING NORTH EAST INDEPENDENT SCHOOL DISTRICT FOR YOUR FACILITY RESERVATION NEEDS.|
Welcome to the North East Independent School District Facility Rental Homepage. NEISD is committed to making campus facilities available for use by the Community. First priority is always given to the education of students. The Department of Procurement & eCommerce administers facility use during non-school hours including weekends and evenings. Facility requests are processed on a first-come first served basis. Interested patrons should contact the Department of Procurement & eCommerce to arrange for space in all NEISD campuses. Usage fees vary according to the type of group and the space utilized. Space that may be available includes gyms, auditoriums, classrooms, multi-purpose rooms and playing fields.
For additional information, contact Cindy Salazar at (210) 407-0396 or Susanne Baker at (210) 407-0398.
Contact Ms. Suzann Martinez directly with the City of San Antonio - Parks & Recreation Department at 210.207.3022 for any questions.
The NEISD SYP venues have a maximum capacity of approximately 100 participants per site. There are seven (7) NEISD SYP venues and they are:
East Terrell Hills Elementary School
El Dorado Elementary School
Jackson-Keller Elementary School
Oak Grove Elementary School
Olmos Elementary School
Serna Elementary School
Wilshire Elementary School
The 2015 SYP runs from Monday June 15, 2015 through Friday, August 7, 2015; Mondays through Fridays; from 7:30 AM - 5:30 PM. NOTE: On Friday, July 3, 2015 the sites are closed in observance of the national holiday. Lunch service and afternoon snack are provided to SYP participants.
SYP dates are as follows:
JULY 2015: 07/01/2015; 07/02/2015; 07/06/2015; 07/07/2015; 07/08/2015; 07/09/2015; 07/10/2015; 07/13/2015; 07/14/2015; 07/15/2015; 07/16/2015; 07/17/2015; 07/20/2015; 07/21/2015; 07/22/2015; 07/23/2015; 07/24/2015; 07/27/2015; 07/28/2015; 07/29/2015; 07/30/2015; and 07/31/2015.
AUGUST 2015: 08/03/2015; 08/04/2015; 08/05/2015; 08/06/2015; and 08/07/2015.
*Friday, July 3, 2015 (Closed for National Holiday)
SYP times are as follows: 7:30 AM - 5:30 PM
The Board permits and encourages public use of designated school facilities for educational, recreational, civic, or social activities, when these activities do not conflict with school use or with this policy. All decisions for facility use are made with this in mind. Being a taxpayer or submitting a Facility Usage Request does not automatically guarantee the right to utilize any NEISD facility. Facility Usage Request forms MUST be submitted and shall be processed and considered accordingly.
Requests for nonschool use of District facilities shall be considered on a first-come, first-served basis; however, sport-related requests shall be considered on a percentage basis of availability schedule due to the limited resources available for use by sports organizations.
Academic and extracurricular campus activities shall always have priority when any use is scheduled. The campus principal or designee has the authority to cancel a scheduled nonschool use if an unexpected conflict arises with a District activity.
Please also refer to North East ISD Policy links below - GK Community Relations - for any additional information needed.
DISCLAIMER/NOTE: All Organizations MUST submit proof of Certificate of Liability Insurance at the same time the Facility Use Application Form is submitted. A Certificate of Liability Insurance may be obtained as a separate policy or as a rider. North East Independent School District MUST be listed as an "Additional Insured" on the Certificate of Liability Insurance and a copy of the Additional Insured endorsement/policy language must be attached. The minimum limits of liability are $1,000,000. North East Independent School District is not responsible for injuries to participants and/or spectators and is not responsible for damage to and/or loss of an Organization's property.
*RESPECT THE CAMPUS AND STAFF.
*Organization MUST provide proof of Certificate of Liability Insurance naming NEISD as an additional insured in the amount of no less than $1,000,000.
*Org's are allowed one hour per week per team.
*If at any point during a Reservation period the Campus Principal or their designee determines that NEPD is required, the expense(s) for NEPD shall be incurred by the Org.
*Any admission, entrance, and/or concession charges, collections, sales, and/or fees are strictly prohibited at any NEISD facility.
*Manager/Coach/Coordinator MUST bring this Confirmation with them to each and every event listed.
*Any and all school activities SHALL take precedence over any facility usage contract/confirmation.
*All trash MUST be picked up.
*If Org has authorization to use District equipment, Org MUST put equipment back where it was originally located (portable standards only).
*Org MUST leave at the designated time indicated.
*Absolutely, NO CONCESSIONS are allowed.
*NO FOOD or DRINKS (except for water) allowed in the gym, if applicable.
*Absolutely, NO MAIN FIELDS shall be used; only PRACTICE FIELDS shall be utilized.
*NO animals allowed other than guide dogs assisting the visually impaired individual.
*Access to any other portions of the venue are strictly prohibited other than those specified on the FACILITY RESERVATION CONFIRMATION.
*Org MUST remain within the relegated area(s) of the Facility Reservation Confirmation.
*DO NOT enter any portion of the facility other than that indicated on this Confirmation.
*Org's MUST NOT start until the designated date and time and MUST leave at the designated date and time.
*DO NOT enter the gym office or any other portion of the facility.
* It is the Org's sole responsibility to ensure that all attending Parents maintain control of their child(ren) and keep them out of unauthorized areas.
*For Field/Outside Use, NO RESTROOM facilities will be available.
*Adhere to any and all custodian’s request.
Failure to adhere to these guidelines may result in an Organization losing its facility reservation privileges.
The Facility Usage Request Form allows users to fill out the form within your browser window, then print it out and submit it to the Department of Procurement & eCommerce via mail correspondence, email, facsimile correspondence, or in person. This form is in Adobe Acrobat PDF format. In order to view or print such documents, you must have the free Adobe Acrobat Reader loaded on your computer.
- Auditorium / Cafetorium Layout and Capacity (html Format)
- Facility Use Request Form ( Format) NOTE: This form is fillable.
- Facility Usage Fee Schedule ( Format)
NOTICE: Implemented during the 2012 - 2013 school year, the processing fee changed from $10.00 to $20.00. Thank you for your attention.
NOTICE: Cancelation/Change Fee(s) will be assessed (at $50.00/Per Occurrence) after an event is confirmed by the Department of Procurement & eCommerce if a cancelation/change is requested by the Organization.
DISCLAIMER: An additional thirty (30) minutes before a scheduled event and one (1) hour after a scheduled event shall be added to Invoices. This additional time is required on all scheduled events for custodial staff preparation(s) and clean-up.
- NEISD District Map / Campus Locations ( Format)
- Facility Use - FAQs (html Format)
- Need Adobe Acrobat Reader, Get It Here, It's FREE!
Submit facility requests by
- FACSIMILE: (210) 804-7134 or (210) 804-7105
- MAIL: Department of Procurement & eCommerce; Facility Rentals, 8961 Tesoro Drive, Suite 317 San Antonio, Texas 78217
- IN PERSON: at 8961 Tesoro Drive, Third Floor, Suite 317
- Use these links to assist you in determining a facility that's right for you and/or your organization.
NOTICE: As field/gym cancelations become available from the Executive Director of the Athletics Department, those cancelations shall be posted here.
In conjunction with scheduled facility usage events and the upcoming inclement weather conditions (freezing rain, sleet, ice, etc.) in the forecast, please keep in mind that North East Independent School District officials announce District closures after carefully and closely monitoring driving conditions. The District will post information on its web site (http://www.neisd.net) and Facebook and Twitter pages. Local media will also be contacted, and a Parentlink message will be sent out District-Wide to all parents and employees. Facility Usage Events are also canceled. PLEASE NOTE: If the District decides not to cancel/close facilities during inclement weather conditions, it is the Organization's sole responsibility to decide whether or not to attempt driving to the respective facility.
Thank you for your continued support, cooperation, and attention.
~Facility Reservations Office
All dates are approximate and subject to change.
NOTICE: As construction project information becomes available from the Construction Management Department, facility closures and dates are posted here.
Any questions or comments should be directed to the Web Page Coordinator.
April 29, 2015