information for the community

North East ISD - Facility Rentals Homepage


[ District Policy ] [ Insurance Notice ] [ Rules for using a Facility ] [ Facility Request Form / Information ] [ NEISD District Map / Campus Locations ] [ Inclement Weather Notice ] [ Facility Closure Information ]

In conjunction with scheduled facility usage events and the upcoming inclement weather conditions (freezing rain, sleet, ice, etc.) in the forecast, please keep in mind that North East Independent School District officials announce District closures after carefully and closely monitoring driving conditions. The District will post information on its web site (http://www.neisd.net) and Facebook and Twitter pages. Local media will also be contacted, and a Parentlink message will be sent out District-Wide to all parents and employees. Facility Usage Events are also canceled. PLEASE NOTE: If the District decides not to cancel/close facilities during inclement weather conditions, it is the Organization's sole responsibility to decide whether or not to attempt driving to the respective facility.

Saturday, November 2, 2013:
Game/Main Field Use for Garner MS

The Executive Director of the Athletics Department, Mr. Jerry Comalander, has indicated to the Facility Reservations Office that if there is rain on Friday and/or Saturday (before and/or during the event), he will follow up with the Campus Principal and/or Campus Athletic Director/Coordinator to cancel Game/Main Field use. The Organization is expected to cancel the scheduled event. Further, if there is rain, he indicated that he will have the Campus Athletic Director/Coordinator ensure that the Organization canceled the scheduled event and is not utilizing the Game/Main Field unauthorized.

 

Thank you for your continued support, cooperation, and attention.

~Facility Reservations Office


NOTICE: THE FACILITY RESERVATIONS OFFICE IS AUTHORIZED TO RECEIVE FACILITY USAGE REQUESTS FOR THE 2013 - 2014 SCHOOL YEAR BEGINNING NO EARLIER THAN WEDNESDAY, JULY 31, 2013 AT 12:01 AM. IF THE OFFICE RECEIVES ANY REQUESTS BEFORE THIS AUTHORIZED DATE/TIMEFRAME, THE REQUEST WILL, UNFORTUNATELY, NOT BE PROCESSED AND BE RETURNED TO THE REQUESTOR. THANK YOU FOR ATTENTION AND CONTINUED COOPERATION. THANK YOU, IN ADVANCE, FOR CONSIDERING NORTH EAST INDEPENDENT SCHOOL DISTRICT FOR YOUR FACILITY RESERVATION NEEDS.

Welcome to the North East Independent School District Facility Rental Homepage.  NEISD is committed to making campus facilities available for use by the Community. First priority is always given to the education of students. The Department of Procurement & eCommerce administers facility use during non-school hours including weekends and evenings. Facility requests are processed on a first-come first served basis. Interested patrons should contact the Department of Procurement & eCommerce to arrange for space in all NEISD campuses. Usage fees vary according to the type of group and the space utilized. Space that may be available includes gyms, auditoriums, classrooms, multi-purpose rooms and playing fields.

For additional information, contact Cindy Salazar at (210) 407-0396 or Susanne Baker at (210) 407-0398.

Use of Facility District Policy

The Board permits and encourages public use of designated school facilities for educational, recreational, civic, or social activities, when these activities do not conflict with school use or with this policy. All decisions for facility use are made with this in mind. Being a taxpayer or submitting a Facility Usage Request does not automatically guarantee the right to utilize any NEISD facility. Facility Usage Request forms MUST be submitted and shall be processed and considered accordingly.

Requests for nonschool use of District facilities shall be considered on a first-come, first-served basis; however, sport-related requests shall be considered on a percentage basis of availability schedule due to the limited resources available for use by sports organizations.

Academic and extracurricular campus activities shall always have priority when any use is scheduled. The campus principal or designee has the authority to cancel a scheduled nonschool use if an unexpected conflict arises with a District activity.

Please also refer to North East ISD Policy links below - GK Community Relations - for any additional information needed.

GKA (Local) - Conduct of School Premises

GKA (Legal) - Conduct of School Premises

GKD (Local) - NonSchool Use of School Facilities

GKD (Legal) - NonSchool Use of School Facilities

Important Insurance Note

DISCLAIMER/NOTE: All Organizations MUST submit proof of Certificate of Liability Insurance at the same time the Facility Use Application Form is submitted. A Certificate of Liability Insurance may be obtained as a separate policy or as a rider. North East Independent School District MUST be listed as an "Additional Insured" on the Certificate of Liability Insurance and a copy of the Additional Insured endorsement/policy language must be attached. The minimum limits of liability are $1,000,000. North East Independent School District is not responsible for injuries to participants and/or spectators and is not responsible for damage to and/or loss of an Organization's property.

RULES FOR USING AN NEISD FACILITIES

*RESPECT THE CAMPUS AND STAFF.
*Organization MUST provide proof of Certificate of Liability Insurance naming NEISD as an additional insured in the amount of no less than $1,000,000.
*Org's are allowed one hour per week per team.
*If at any point during a Reservation period the Campus Principal or their designee determines that NEPD is required, the expense(s) for NEPD shall be incurred by the Org.
*Any admission, entrance, and/or concession charges, collections, sales, and/or fees are strictly prohibited at any NEISD facility.
*Manager/Coach/Coordinator MUST bring this Confirmation with them to each and every event listed.
*Any and all school activities SHALL take precedence over any facility usage contract/confirmation.
*All trash MUST be picked up.
*If Org has authorization to use District equipment, Org MUST put equipment back where it was originally located (portable standards only).
*Org MUST leave at the designated time indicated.
*Absolutely, NO CONCESSIONS are allowed.
*NO FOOD or DRINKS (except for water) allowed in the gym, if applicable.
*Absolutely, NO MAIN FIELDS shall be used; only PRACTICE FIELDS shall be utilized.
*NO animals allowed other than guide dogs assisting the visually impaired individual.
*Access to any other portions of the venue are strictly prohibited other than those specified on the FACILITY RESERVATION CONFIRMATION.
*Org MUST remain within the relegated area(s) of the Facility Reservation Confirmation.
*DO NOT enter any portion of the facility other than that indicated on this Confirmation.
*Org's MUST NOT start until the designated date and time and MUST leave at the designated date and time.
*DO NOT enter the gym office or any other portion of the facility.
* It is the Org's sole responsibility to ensure that all attending Parents maintain control of their child(ren) and keep them out of unauthorized areas.
*For Field/Outside Use, NO RESTROOM facilities will be available.
*Adhere to any and all custodian’s request.

Failure to adhere to these guidelines may result in an Organization losing its facility reservation privileges.

Facilities Usage Request Forms and Information

The Facility Usage Request Form allows users to fill out the form within your browser window, then print it out and submit it to the Department of Procurement & eCommerce via mail correspondence, email, facsimile correspondence, or in person. This form is in Adobe Acrobat PDF format. In order to view or print such documents, you must have the free Adobe Acrobat Reader loaded on your computer.

  • Auditorium / Cafetorium Layout and Capacity (html Format)
  • Facility Use Request Form (Click HERE to get Adobe Acrobat Reader FREE! Format) NOTE: This form is fillable.
  • Facility Usage Fee Schedule (Click HERE to get Adobe Acrobat Reader FREE! Format)
    NOTICE: Implemented during the 2012 - 2013 school year, the processing fee changed from $10.00 to $20.00. Thank you for your attention.

    NOTICE
    : Cancelation/Change Fee(s) will be assessed (at $50.00/Per Occurrence) after an event is confirmed by the Department of Procurement & eCommerce if a cancelation/change is requested by the Organization.

    DISCLAIMER
    : An additional thirty (30) minutes before a scheduled event and one (1) hour after a scheduled event shall be added to Invoices. This additional time is required on all scheduled events for custodial staff preparation(s) and clean-up.

  • NEISD District Map / Campus Locations NEISD District Map / Campus Locations (Click HERE to get Adobe Acrobat Reader FREE! Format)
  • Facility Use - FAQs (html Format)
  • Need Adobe Acrobat Reader, Get It Here, It's FREE! Click HERE to get Adobe Acrobat Reader FREE!

Submit facility requests by

  • FACSIMILE: (210) 804-7134 or (210) 804-7105
  • MAIL: Department of Procurement & eCommerce; Facility Rentals, 8961 Tesoro Drive, Suite 317 San Antonio, Texas 78217
  • IN PERSON: at 8961 Tesoro Drive, Third Floor, Suite 317

Resource Links

inclement weather Notice

NOTICE: As field/gym cancelations become available from the Executive Director of the Athletics Department, those cancelations shall be posted here.

In cases of inclement weather, updates will be posted as soon as possible. Cancelation of field/gym facilities will be made based on the decision of the Executive Director of the Athletics Department.

Inclement Weather Conditions (Saturday, November 2, 2013):

Saturday, November 2, 2013:

Game/Main Field Use for Garner MS

The Executive Director of the Athletics Department, Mr. Jerry Comalander, has indicated to the Facility Reservations Office that if there is rain on Friday and/or Saturday (before and/or during the event), he will follow up with the Campus Principal and/or Campus Athletic Director/Coordinator to cancel Game/Main Field use. The Organization is expected to cancel the scheduled event. Further, if there is rain, he indicated that he will have the Campus Athletic Director/Coordinator ensure that the Organization canceled the scheduled event and is not utilizing the Game/Main Field unauthorized.

 

Thank you for your continued support, cooperation, and attention.

~Facility Reservations Office

 

Construction Closure Schedule

All dates are approximate and subject to change.

NOTICE: As construction project information becomes available from the Construction Management Department, facility closures and dates are posted here.

Any questions or comments should be directed to the Web Page Coordinator.

UPDATED: February 5, 2014